The Blog

FAQs about Band Fees

Published: 2019-05-31 11:18:28 by jsmith

I finally have everyone's 2019-2020 band fees applied (I hope!) in Charms.  I know it can be really confusing so I thought I'd send this out with some of the most frequently asked questions already answered for you.  If I don't cover something that you don't understand, DEFINITELY email me! mizjensmith@gmail.com
 
WHY DO I OWE TRIP MONEY?! WE HAVEN'T GONE ON ANY TRIPS!
Band fees are listed under trips - we know they aren't trips, but trust me when I say it is the least confusing option.
 
WHY DOES IT SAY I OWE THE FULL AMOUNT?  I WANT THAT CASH PAYMENT DISCOUNT!
No worries - we got you!  When you pay the cash discount amount (with no PayPal or other credit payments) I will waive the additional amount, bringing your total down to the cash discount amount.
 
HOW DO I KNOW HOW MUCH I OWE?
Check your statement in Charms.  The top area is a summary of all the info listed below and will give you the short answer.  If you want the long answer, keep reading.  If you want help understanding the statement go to our Google Drive and look for the PDF titled "How to Read Charms Statements".  I color coded it and everything - it should help out.
 
HOW DO I MAKE A CASH/CHECK/MONEY ORDER PAYMENT?
Bring your cash/check/money order in the bandroom.  There's a wooden music rack built into the wall of the band office - the bottom left cubby will have deposit envelopes, the dropbox opening (you may have to squat down to see it), and sometimes even a pen!  Put your payment in a deposit envelope, fill out the front of the deposit envelope, seal it shut, and put it in the drop box.  
 
I will process all payments in the drop box once a week or so.  I don't touch the money - I just apply payments in Charms and build a deposit.  Our amazing finance committee volunteers count it, balance it, and take it to the bank.
 
HOW DO I PAY WITH A CREDIT CARD?
You can make credit card payments online in Charms through PayPal.  There are instructions in the PDF attached to this email (also available in our Google Drive - link below in my signature - titled "Charms how to").
 
WHAT IS THIS "$50 CONCESSION FEE" ABOUT?
Every student in marching band is charged a $50 fee in their Fixed Payment Ledger.  When an adult signs up, shows up, and clocks in to work a concessions shift (not chaperone and not equipment crew, but concessions) at a fall football game I will waive that $50 fee completely.   The concession stand is our biggest and most reliable source of income - if we are unable to keep it staffed and running smoothly we will lose it in a heartbeat. 
**YOU MUST CLOCK IN WITH A BAND VOLUNTEER & COLLECT YOUR NAME TAG IN ORDER TO HAVE YOUR FEE WAIVED! **  Checking in at the stadium gate does not count - they are not band volunteers and are not tracking for us.
 
WHAT ARE THESE NEW DISCOUNTS?
1) $25 discount available if an adult signs up, shows up, and clocks in to work a SECOND concession shift on behalf of your student
2) $25 discount available if an adult shows up and clocks in at 4 booster meetings over the course of the year (required meetings do not count toward these).  Booster meetings happen the 3rd Thursday of the month most of the time - if the date is changed we'll send out notices via text and email and post on our FaceBook page, as well as changing the date on both the Google and Charms calendars. 

2019 Summer Flash Sale

Published: 2019-05-30 11:02:30 by jsmith

Good morning!

 
We are offering a $40 discount off your fees if you can pay the full amount by June 20, 2019.  If you pay cash/check/money order, we'll take $40 off the cash discounted price.  If you pay in full via PayPal, we'll take $40 off the full price.
 
BUT I ALREADY PAID!
If you have already paid (God bless you!), we'll apply the discount and leave any extra as a credit in your student's Misc. Ledger in Charms. You can use that in the future for chaperone shirts, trip payments, or pretty much anything else that pops up in the future.
 
HOW DO I PAY?
You can pay cash/check/money order via the drop box in the band room.  You can pay online in Charms via PayPal.  See our Google Drive (there's a link in my signature below) for instructions on how to use Charms - including how to make payments - and how to use the drop box.
 
MEETING, 6/20 @ 6:30PM
We will have a Meet & Greet instead of a Booster meeting on the 3rd Thursday of June.  This will be the last day to turn in your payment to receive the discount.  Come up to meet teachers, instructors, board members, and other band family members.

$25 credit/$50 fee waiver

Published: 2019-05-14 07:36:52 by jsmith

$25 CREDIT:

Have you already worked your required concession shift this year?  Sign up to work at the Spring Game on Thursday!  Show up, clock in, and work your shift and I will apply a $25 credit to your student's Misc. Ledger in Charms.  That can be used current fees owed or rolled over to next year's fees!
 
$50 concession fee waiver:
If you haven't worked your required concession shift, here's your absolute last chance!  Sign up, show up, clock in, and work your shift - I'll waive the $50 concession fee on your student's Charms ledger next week!
 
Here's the link:
https://www.charmsoffice.com/charms/volunteerR.asp?s=BTWashHSB&v=4753547

2019 Band Banquet

Published: 2019-05-07 10:10:47 by jsmith

WHAT: 2019 BTWHS Band Banquet

WHEN: Friday, May 17.  Doors open at 6PM, dinner begins at 6:30PM
WHERE: New World Landing, 600 S Palafox St, Pensacola, FL 32502
DRESS: Semi-formal
HOW MUCH: $30 per person
WHO: Students, parents, friends - everyone in our band family!
DEADLINE: All reservation payments are due Wednesday, May 15th by the end of day.
PAY AT THE DOOR? No - all reservations MUST be made in advance.  You will not be able to enter without a pre-paid reservation.
 
This is the best way to wrap up a year of hard work: everyone gets to dress up, fellowship, eat a delicious dinner (we don't have to clean up after), achievements are rewarded, and the upcoming trip, new student leaders, and new halftime show will be announced.
 
We will not issue tickets (they get lost).  Send your money to the drop box - we will reserve that number of tickets under the student's name.  When you arrive to the banquet you should check in under your student's name at the desk.
 
If you purchase 8 or more tickets we will reserve a table for you and your family/friends.  Everyone else will choose their seats on a first-come, first-served availability. 
 
Dinner includes: garden salad, glazed chicken breast, beef tips with rice, roasted vegetables, mashed potatoes, bread/rolls, and cake.

NEW FUNDRAISER!

Published: 2019-01-30 17:23:41 by jsmith

WHAT: Cookie Dough & Drowsy Poet Coffee

WHEN: 1/31/19-2/15/19

PROFITS: Uniform & equipment
 
Packets will go home immediately.
 
Profits from this fundraiser will go toward uniforms and equipment we dearly need.  If we raise enough money with this fundraiser the next one will benefit student accounts.
 
All money and order forms must be turned in by 2/15.  Please total your order forms and add up your money before you turn it in - they HAVE to match or I will send it all back home to you. 

DC/Philadelphia trip meeting

Published: 2019-01-30 16:00:57 by jsmith

The trip meeting for the upcoming DC/Philadelphia trip will be held Wednesday, 2/13 at 6PM.

Attendance at this meeting is required of every student and chaperone traveling with us.

Each student will also need a parent/guardian present to fill out and sign paperwork.  Notaries will be on hand so adults should bring a photo ID.

We will discuss our expectations of students, trip rules, packing, the itinerary, what we'll do if the shutdown begins again, and address any other concerns.

We apologize for scheduling a Wednesday meeting but it was unavoidable.


UWF Brass Day

Published: 2018-12-20 08:24:11 by jsmith

WHAT: UWF Brass Day 2019

WHEN: Jan. 19 9am-2pm
WHERE: UWF Music building, main campus
CLINICIAN: Allen Vizzutti
 
  • FREE EVENT - open to all middle school and high school brass players
  • Lunch will be provided!
  • Programming will include masterclasses, performances by UWF brass faculty, and clinician Allen Vizzutti
  • Please pre-register by email.  Send your name, age, instrument, and school attended to jmartin2@uwf.edu
 
YES, this does count as a concert credit, brass people!  Yes, you still have to write an essay about what you learn and turn it in.

Deadline extended to sign up for trip

Published: 2018-12-11 14:02:04 by jsmith

Y'all are making this hard for us!  We had quite a few new folks sign up for the trip last week.  Unfortunately it wasn't enough to make that 2nd bus a for sure thing.  It WAS enough people to make figuring out who gets cut a really tough decision. 

Here's what we're going to do: the deadline to sign up for the trip has been extended to Friday, 12/14.  You need to turn in $400 (two $200 payments have passed) and your signed contract by Friday, 12/14 to reserve your spot.

Parents, we're still looking to add a chaperone or two to the list so if you've worked with the kids before please feel free to sign up as well!


Honor Band Camp, 1/25-26

Published: 2018-11-29 09:15:40 by jsmith

WHAT: Honor Band Camp

WHO: ALL wind and percussion students

WHERE: BTWHS campus
 
WHEN: Friday, 1/25 4:15pm - 7:00pm and Saturday, 1/26 9:00am - 5:00pm
 
HOW MUCH: $25 payable by cash/check/money order (payable to BTWHS Band) in the drop box
 
ATTENDANCE IS REQUIRED AT THIS EVENT - PLEASE MARK YOUR CALENDARS NOW!
 
DETAILS:
This is the concert season version of summer band camp.  Each concert band will work on their MPA music with a clinician Friday evening.  Saturday morning students will have a master class with a professional musician on their instrument.  The rest of the day will be spent back with their clinicians working on their MPA music again.  Lunch will be provided.

5 things about lunch in the band room

Published: 2018-11-13 12:24:26 by jsmith

5 things about lunch in the band room:
  1. If you plan to spend your lunch period in the band room you must come immediately after the first bell.  Do not come down the hall after that without a pass from your block teacher (no, we will not write you a pass).  This is a school rule so please do not complain to us about it.
  2. You are not allowed to bring cafeteria food into the band room.  You must bring your lunch if you want to eat in there.  This is also a school rule.  See previous item about complaints. 
  3. You must bring directors a pass from your block teacher if you are in the band room during block outside of your usual lunch time.  Again, this is a school rule - don't complain to us.
  4. You must clean up after yourself every time you eat in the band room.  This is our rule.  I don't recommend complaining about it.
  5. You will keep the noise down during lunch.  Talking is fine; yelling (for fun or otherwise) is not.  Practicing is fine; turning the amp up to 11 and trying to impress your friends is not.  Drumming on a pad is fine; busting out a set of quads and disrupting classes all the way down to ROTC is not.  You get the picture.  This is our rule and if you would like to complain you can feel free to enjoy your lunch period in the cafeteria for the rest of the year.
 
Please understand that we do NOT have to keep the room open for you during lunches.  This is our planning period which could be spent very comfortably with doors locked, main room lights off, and lovely, blissful peace and quiet.  Spending your lunch period in the band room is a privilege that can be revoked at any time if we feel you are taking advantage of it.  

ATTENTION: We are not participating in the Veteran's Day Parade

Published: 2018-11-11 18:17:47 by jsmith

Due to projected bad weather we will NOT be participating in the Veteran's Day Parade on Monday, 11/12.


Community band parades

Published: 2018-11-07 16:51:06 by jsmith

Remember that each wind/percussion student is required to attend one of the two community band performances (Veteran's Day or Martin Luther King, Jr. Day) every year for a grade!

The Veteran's Day Parade is Monday, 11/12.  

  • 8:00am: report to corner of Main St. and Spring St. downtown
  • 9:00am: Parade begins
  • 10:00am: Band marches off parade route at Veteran's Memorial Park (this is where you'll pick up your student)

Students should wear their full marching band uniform with no hat.

Students should take home all instruments and their uniform on Friday. The band room will not be open over the weekend.

 


Busy weekend!

Published: 2018-11-07 16:43:26 by jsmith

FRIDAY 11/9:

The BTWHS drumline will play at Cordova Mall for the arrival of Santa Claus!

Drumline students should report to the mall at 6:30PM wearing their drumline shirt and jeans.  They may wear holiday-themed hats, but please no lights.

 

Foo-Foo Festival's Back on the Blocks Festival, 11/10

Required of all marching band students!

  • 12:00pm: Report at corner of LaRue St. and Devilliers St.
  • 12:15pm: Warm up
  • 12:45pm: Block up
  • 1:00pm: Performance begins
  • 2:00pm: Performance ends

Students should wear their blue band shirt, jeans, and tennis shoes.  Families are invited to stay and enjoy the Battle of the Bands as well as all remaining activities for the afternoon.  Students will be excused to leave following the performance.  There will be food vendors available!


Spots available on the DC/Philly trip in the spring!

Published: 2018-11-07 16:24:32 by jsmith

Are you or your student interested in going on the spring trip with us?  Good news!  We have room for both chaperones and students to join the trip! 
 
CHAPERONES:
Go to our Google Drive (https://goo.gl/HfRACm) and open the folder titled "2019 Band Trip".  Print the chaperone contract, read it, and sign it.  Send that in with your $300 deposit (cash, check, or money order made out to BTWHS Band) to the drop box in the band room.  **Please note, all chaperones must have completed the blue volunteer application, passed a background check, and chaperoned with our students before the trip.
 
STUDENTS:
Go to our Google Drive (https://goo.gl/HfRACm) and open the folder titled "2019 Band Trip".  Print the student contract, read it, let your folks read it, and have everyone sign in the appropriate places.  Send that contract in with your $200 deposit (cash, check, or money order made out to BTWHS Band) to the drop box in the band room.

Concert Black

Published: 2018-11-06 14:33:53 by jsmith

Now that we're heading into concert season everyone needs to make sure they have the appropriate clothing for all upcoming concerts.  Students will be in concert black for all upcoming concerts, beginning with the holiday concert in December.  We usually allow holiday-themed ties and ugly Christmas sweaters for that event - keep your eyes peeled closer to time.

 
Please find the ensemble(s) your student is a part of below and make sure he/she has all the items needed for concert black.
 
**Please note: jeans, regardless of color or price, are NEVER dress pants**
 
Ladies, you'll note that all your options are long dress pants or floor/ankle-length dresses/skirts.  This is not social commentary.  This makes our performing groups look very uniform and professional.  
 
JAZZ BANDS (3rd period):
  • Young men:
    • black dress pants (never jeans)
    • solid black dress shirt, button down with long sleeves
    • tall black socks
    • black dress shoes (or clean marching shoes)
  • Young ladies have 3 options:
    • Pants
      • black dress pants (never jeans)
      • black dress blouse
      • flat black dress shoes
    • Dress
      • black floor/ankle-length dress
      • flat black dress shoes
    • Skirt & blouse
      • black dress blouse
      • black floor/ankle-length skirt
      • flat black dress shoes
 
WIND ENSEMBLE (6th period & some percussion):
  • Young men:
    • black dress pants (never jeans)
    • solid black dress shirt, button down with long sleeves
    • tall black socks
    • black dress shoes (or clean marching shoes)
    • solid black tie or bow tie
  • Young ladies that play percussion, bass clarinet, or contra clarinet:
    • black dress pants (never jeans)
    • black dress blouse
    • flat black dress shoes
  • All other young ladies in Wind Ensemble:
    • concert dress (provided by the band)
    • flat black dress shoes
 
SYMPHONIC BAND (1st period & some percussion):
  • Young men:
    • black dress pants (never jeans)
    • solid black dress shirt, button down with long sleeves
    • tall black socks
    • black dress shoes (or clean marching shoes)
    • solid black tie or bow tie
  • Young ladies have 3 options:
    • Pants
      • black dress pants (never jeans)
      • black dress blouse
      • flat black dress shoes
    • Dress
      • black floor/ankle-length dress
      • flat black dress shoes
    • Skirt & blouse
      • black dress blouse
      • black floor/ankle-length skirt
      • flat black dress shoes
 
CONCERT BAND (2nd period & some percussion):
  • Young men:
    • black dress pants (never jeans)
    • solid black dress shirt, button down with long sleeves
    • tall black socks
    • black dress shoes (or clean marching shoes)
  • Young ladies have 3 options:
    • Pants
      • black dress pants (never jeans)
      • black dress blouse
      • flat black dress shoes
    • Dress
      • black floor/ankle-length dress
      • flat black dress shoes
    • Skirt & blouse
      • black dress blouse
      • black floor/ankle-length skirt
      • flat black dress shoes