This is a FINAL reminder that all five required band forms were due last week or the week before, and we still have students with outstanding paperwork.

At this point, I have sent multiple reminders, posted the information on our website, and provided detailed instructions for completing and submitting each form. I know everyone is busy, but these forms are required for students to participate in band activities, and we need to get this wrapped up.

⏰ FINAL DEADLINE: THURSDAY AT 6:00 PM

All five required forms must be completed, notarized where required, and turned in to Ms. Smith by 6:00 PM Thursday.

There will be no extension. Please do not wait until Friday as Ms. Smith does not work Fridays and will not have time to process late forms when she arrives for the game.

If I do not have ALL required forms completed and turned in by 6:00 PM Thursday, the student will not be permitted to participate in band activities until their paperwork is complete.

Beginning now, students with outstanding forms will have their names displayed on the TVs in the band room until all required paperwork has been completed and turned in.

❓WHICH FORMS DO YOU NEED TO TURN IN?

Please check the band forms tracking sheet here.  If your student’s name is green, they’re turned in all their forms – thank you!  If your student’s name is white, they’re missing one or more forms.  Find the checkbox that isn’t checked – that’s the form you need.  Please keep reading for instructions to access these forms.

📝 THE FIVE REQUIRED FORMS

1. Emergency Medical Information Form

This is an online form that must be completed each school year.

Complete it here: https://forms.gle/wVWE9dVnmzq6AbMg7

2. Band Handbook Acknowledgement

Both the student and their grown-up should:

1. Log into CutTime on their own device.
2. Select “Signatures.”
3. Open the Band Handbook.
4. Read the handbook.
5. Tap to sign.
6. Type your name and submit.

Both ‘signatures’ are required: one grown-up and the student.

3. Permission to Travel Form

This form can be found in the Google Drive folder containing your student’s fee contract.

To locate the correct folder, use the Band Forms Tracking Spreadsheet and click on your student’s assigned fee group.

This form must be completed, signed in front of a notary, notarized, and turned in to Ms. Smith.

4. District-Required Consent to Student Drug Screening Form

This form can be found in the Google Drive folder containing your student’s fee contract.

This is the same form for all students and must be completed, signed in front of a notary, notarized, and turned in to Ms. Smith.

Already completed this form for another sport or organization on campus? Please email me with your student’s name and the organization for which it was completed, and I will notify the front office.

5. Band Fee Contract

The fee contract is different depending on your student’s section, so please make sure you are using the correct contract.

To find the correct contract:

1. Open the Band Forms Tracking Spreadsheet.
2. Find your student’s name.
3. Look at the Fee Group listed next to their name.
4. Click the fee group to open the appropriate Google Drive folder.
5. The correct fee contract will be in that folder.

The fee contract must be completed, signed in front of a notary, notarized, and turned in to Ms. Smith.

✍️ NEED A NOTARY?

If you need a document notarized, please visit the front office of BTWHS during school hours and see Ms. Mitchell.

Please do not wait until Thursday afternoon to discover that you need a notary. Get this taken care of as soon as possible.

One Last Thing…

I genuinely appreciate that everyone has a lot going on. I also need everyone to understand that these deadlines are not optional. These forms are required for us to safely and appropriately have students participating in band activities.

I don’t enjoy putting students’ names on the band room TVs or telling a student that they cannot participate. I would much rather have every student’s paperwork complete and never have to have this conversation again.

Please check your student’s forms today, take care of anything that is still outstanding, and make sure everything is turned in by 6:00 PM Thursday.

Thank you for taking care of this.